New: delivery areas, time slots and live tracking for your Online Store.

Billing & business

Billing and everyday business, connected.

Create invoices, manage customers and stock, record purchases and payments, and keep every record together. On the web and on WhatsApp.

Start free See how billing works
Or start on WhatsApp
The owner's KhataBhai home on a phone: sales today, money to collect and what needs attention
Real KhataBhai screens with demo data.

One sale, every record updated.

  1. 1

    Create the invoice

    You

    On the web, on WhatsApp, or from a store order.

  2. 2

    Stock goes down

    Automatic

    For every item on the invoice.

  3. 3

    The customer's balance updates

    Automatic

    Their khata shows what they owe.

  4. 4

    Share the invoice

    You

    PDF on WhatsApp in one tap.

  5. 5

    Record the payment

    You

    Cash, UPI, bank or cheque.

  6. 6

    Reports stay current

    Automatic

    Sales, GST and dues.

Billing and sales

  • GST Invoices and kacha bills
  • Quotations, Proforma Invoices, Sales Orders and Delivery Challans
  • Credit notes and sales returns
  • Recurring Invoices
  • Counter Sale for walk-in customers
  • e-Invoice and e-Way Bill on Business
Invoices list with paid and unpaid invoices, totals and amounts pending

Khata, udhaar and payments

  • A running khata for every customer and supplier
  • Reminders on WhatsApp (Essential)
  • Part payments, advances and cheques
  • Payment links on your own PhonePe
A customer's page with what they owe, a Send Reminder button, invoices, payments, notes and follow-ups

Stock and Warehouses

  • Items with variants, batches and expiry
  • Stock in every Warehouse, with transfers (Grow)
  • Stock Journals and adjustments
  • Low-stock alerts and a reorder list
Items list with prices, stock, low stock warnings and a Show in store switch

Purchases and suppliers

  • Purchase bills and Purchase Orders
  • Supplier bills by text, voice or photo
  • Supplier dues and payments
  • Purchase returns

Staff, attendance and pay

  • Roles for Manager, Cashier, Billing Staff, Field Salesman, Driver and Viewer
  • Attendance on phone (Essential), kiosk on Business
  • Staff wages and expense claims (Essential)
  • Cash handover at day end

GST, accounts and Reports

  • GST summaries and GSTR-2B Reconciliation (Grow)
  • Profit and loss, balance sheet and day book
  • Sales, stock and dues Reports
  • A GST export for your CA
Reports overview with revenue, sales, pending amount, collection rate, purchases and expenses

Selling online too? Your store runs on these records.

Turn on the Online Store and orders land here, ready to invoice. Your store link and online orders are on Essential and above.

Explore the Online Store Compare plans
A grocery store's KhataBhai store: categories, search, grocery items and a cart

Guides to read next.

FAQ

Questions, answered.

More in the help centre, or ask us on WhatsApp.

Is KhataBhai only a billing app?

No. Billing is where most owners start. The same records run your store, stock, customers, delivery and Staff.

Can I do all of this on WhatsApp?

Quick work, yes: invoices, stock checks, balances and reminders. Setup and Reports are best on the web.

Does stock update when I bill?

Yes, at the invoice. Orders don't move stock until they're invoiced.

Which plan do I need?

Billing, stock and customers are on Free. Essential adds the Online Store; Grow adds Warehouses and full books.